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The Rhode Island State Agency that oversees the collection and reporting of State income taxes deducted from payroll checks is: Department of Administration Division of Taxation A single Capitol Hill Providence, RI 02908-5800 (401) 222-3911 Island permits you to use the Federal W4 Form to calculate state income tax withholding. Not all states permit salary reductions created beneath Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code allows. In Rhode Island cafeteria plans are not taxable for income tax calculation not taxable for unemployment insurance purposes. 401(k) program deferrals are not taxable for income taxes not taxable for unemployment purposes. In Rhode Island supplemental wages are taxed at a 7% flat rate. You must file your Rhode Island state W-2s by magnetic media if you are have at least 25 workers and are required to file your federal W-2s by magnetic media. The Rhode Island State Unemployment Insurance Agency is: Department of Labor and Training 115 Pontiac Ave. Cranston, RI 02920 (401) 243-9137 www.dlt.state.ri.us/ The State of Rhode Island taxable wage base for unemployment purposes is wages up to $14,000.00. Rhode Island needs Magnetic media reporting of quarterly wage reporting if the employer has at least 200 workers that they are reporting that quarter and if at least 20 clientele. Unemployment records should be retained in Rhode Island for a minimum period of four years. This info normally consists of: name social security quantity dates of hire, rehire and termination wages by period payroll spend periods and spend dates date and circumstances of termination. The Rhode Island State Agency charged with enforcing the state wage and hour laws is: Department of Labor and Training Division of Labor Standards 610 Manton Ave. Providence, RI 02909 (401) 462-8550 www.dlt.state.ri.us/ The minimum wage in Rhode Island is $6.75 per hour. The common provision in Rhode Island concerning paying overtime in a non-FLSA covered employer is 1 and one half occasions normal rate after 40-hour week. Rhode Island State new hire reporting specifications are that every employer need to report every new hire and rehire. The employer must report the federally needed components of: Employee's name wellness insurance wage withholding address Employee's address Employee's social security number Employer's name Employers address Employer's Federal Employer Identification Quantity (EIN) This information should be reported inside 14 days of the hiring or rehiring. The info can be sent as a W4 or equivalent by mail, fax or electronically. There is a $20.00 penalty for a late report and $500 for conspiracy in Rhode Island. The Rhode Island new hire-reporting agency can be reached at 888-870-6461 or on the web at www.rinewhire.com Rhode Island does not permit compulsory direct deposit Rhode Island demands the following information on an employee's pay stub: Gross and Net Earnings straight time and overtime pay hours worked (nonexempt staff) itemized deductions (upon request of employee) Rhode Island needs that employee be paid weekly except salaried personnel paid at biweekly, semimonthly, monthly, or annual rate. Rhode Island demands that the lag time among the finish of the spend period and the payment of wages to the employee not exceed nine days. Rhode Island payroll law needs that involuntarily terminated personnel should be paid their final spend by next regular payday within 24 hours if employer closes down, moves, or merges. Voluntarily terminated employees should be paid their final pay by the subsequent normal payday. Deceased employee's wages of $150 ought to be paid to the surviving spouse, adult kids, parents, siblings, or individual paying funeral costs (in that order). Escheat laws in Rhode Island call for that unclaimed wages be paid more than to the state following one year. The employer is further needed in Rhode Island to retain a record of the wages abandoned and turned more than to the state for a period of 7 years. Rhode Island payroll law mandates no much more than $3.86 may be used as a tip credit. In Rhode Island the payroll laws covering mandatory rest or meal breaks are only that all staff should have 20-minute meal period immediately after 6 hours, with some exceptions. Rhode Island statute needs that wage and hour records be kept for a period of not less than 3 years. These records will usually consist of at least the information necessary below FLSA. The Rhode Island agency charged with enforcing Child Assistance Orders and laws is: Department of Administration Division of Taxation-Youngster Assistance Enforcement 77 Dorance St. Providence, RI 02903 (401) 222-3845 www.childsupportliens.com/RI/index.html Rhode Island has the following provisions for youngster support deductions: When to commence Withholding? 1 week right after service. When to send Payment? Within 7 days of Payday. When to send Termination Notice? Inside ten days of termination. Maximum Administrative Fee? $2 per payment. Withholding Limits? Federal Guidelines beneath CCPA. Please note that this post is not updated for adjustments that can and will take place from time to time. look into payroll new york