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Reliably integrating important electronic and paper documents received by fax such as invoices, expense reports, purchase orders, employment applications, claims and legal contracts into the everyday company workflow is a frequent challenge. These documents are important to several income related business processes and but they are typically misplaced, lost or misfiled in a by no means-ending row of filing cabinets.

In addition, the reproduction of these paper documents reduce productivity and increase day-to-day soft expenses such as manual labor burden, fax retransmission, paper, toner, and printer put on and tear.

Incorporating bar code faxing into an organization will enhance the business document workflow and mission critical information access to the following departments in your organization:Human Resource DepartmentsAccounts PayableAccounts ReceivablesSalesMarketingLegal DepartmentsProductionManufacturing

Bar code faxing will also assist get rid of the want to purchase or develop particular forms applications and processing procedures, decrease lost documents and aid with any eDocument initiatives your organization may have.

What is bar code faxing?

Bar code faxing is a computer based fax methodology in which commonly faxed documents are given bar codes for identification, routing, metadata and indexing purposes. Bar code faxing is simple to implement, reputable and dependent on the bar code symbology utilized, quite secure. Bar code symbologies utilized in bar code faxing consist of 1D and 2D bar codes, most frequently referred to as Code 39, Code 128, PDF417 and DataMatrix. Code 39 and 128 are the most low-cost and simplest to implement simply because applications like Microsoft Word support bar code fonts. Code 39 and 128 fonts are readily obtainable on the net no cost of charge. PDF417 and DataMatrix bar codes can hold more substantial amounts of information, help Examine Sum and various sorts of encryption. In some instances, implementation of these PDF417 or DataMatrix is far more costly due to proprietary application specifications.

Bar code faxing can be achieved with the actual document itself or with a bar code fax cover page. The bar code is personal computer produced and added to the actual document/cover page. Yet another technique of adding a bar code is with a hand held bar code printer or bar code label maker. The bar code can be placed and easily identified in the one of the 4 corners of the document. It is suggested to use slightly greater font sizes when making use of bar code faxing due to the fact fax documents shrink slightly for the duration of actual fax transmission. The use of intelligent fax hardware minimizes the shrinking and gives the highest top quality fax pictures. Data captured in a bar code will differ depending on the document kind. For invoices the bar code could consist of the invoice quantity, client name, and account quantity. It could also contain the name of the department it is becoming routed. For expense reports the bar code may consist of the employee ID number, month of report, total amount due etc. Employment applications may possibly include phone number, social security quantity, position applying. The info that can be contained inside a bar code is unlimited.

As soon as the fax with the bar code is received, the fax server software program has the potential to read the bar code and extract the details or metadata. This metadata is then employed to a) Identify, b) Route, c) Store & Provide and d) Retrieve documents effectively and properly.

Summary

The use of bar code faxing isnt new by any means. In the previous numerous years nonetheless it has gained traction and acceptance in the fax server, scanning, document management, content material management and imaging industries due to the introduction of the multi-function devices (scanner, fax, printer, copier), greater imaging technologies, more robust computer systems, operating systems, intelligent fax boards and the need to resolve compliance and regulatory troubles. v2 cigarettes